Pendleton
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Next Meeting: Tuesday, February 20, 2018

AGENDA FOR THE PENDLETON COUNTY COMMISSION MEETING TUESDAY, FEBRUARY 20, 2018

  1. Call to order
  2. Minutes
  3. Maintenance Report
  4. PVTA - Jay Carter
  5. WV Conservation Agency - Karen Stickley
  6. Ammon Ray Butcher, St. Estate
  7. Open Bids for Ruddle Park Walking Trail
  8. Sign SCBG Drawdown & Resolution
  9. Sheriff's Monthly Financial Statement
  10. Estate Settlements
  11. Fiduciary Appointments
  12. Exonerations
  13. Adjourn
  14. Board of Review

UNAPPROVED MINUTES FOR FEBRUARY 2, 2018 PENDLETON COUNTY COMMISSION MEETING

AT A COUNTY COMMISSION CONTINUED AND HELD FOR PENDLETON COUNTY, WEST VIRGINIA, AT THE COURTHOUSE THEREOF, ON TUESDAY, FEBRUARY 2, 2018.

PRESENT: GENE McCONNELL, CARL HEVENER AND RANDY ROBERSON.

The Commission recognized Madison Sites, Pendleton County High School student, with a plaque acknowledging her outstanding scholastic achievements. Madison was chosen from Pendleton County and featured in the EQT magazine, in affiliation with the State Journal.

Minutes of the January 16, 2018 meeting of the County Commission were unanimously approved.

MAINTENANCE ISSUES:

  • *Silling Associates has been in contact with the WV State Historic Preservation Office (SHPO) and expect an approval response for the Courthouse columns project..
  • *Riddleberger is scheduled to check the venting for the bathroom issues.
  • AQS has replaced the needed parts for the boiler. There is a small leak in the main hallway ceiling that they will be checking
  • New blinds will be ordered for the Clerk’s Office to replace the broken ones.
  • The locks on the bathrooms at CHCB still need to be replaced. There was a leak in the men’s bathroom sink that has been repaired
  • GST has checked into the internet issues at the Extension Office.

Gene McConnell discussed having public accessibility to the traffic cameras on North Mountain and Shenandoah Mountain through the County Commission website. The estimated annual cost from SKSRT will be about $713 plus an initial one-time set-up fee of $60. Randy Roberson made a motion to approve, vote unanimous.

On motion of Randy Roberson, vote unanimous, a Memorandum of Understanding with Region 8 Solid Waste Authority was signed.

The Commission signed a letter notifying the State Tax Department that February 15, 2018 will be the last day before the close of the Board of Review and Equalization on February 20, 2018 for tax adjustments to be made on mineral interests in Pendleton County.

On motion of Carl Hevener, vote unanimous, the Commission signed the WV Counties Risk Pool Liability Insurance application for renewal for the fiscal year 2018/2019.

The Sheriff’s Monthly Financial Statement for December 2017 was recorded and filed.

On motion of Randy Roberson, vote unanimous, to approve a Budget Revision to the General County Fund for fiscal year 2018.

On motion of Carl Hevener, vote unanimous, the Commission signed a Proclamation declaring Pendleton County as a Purple Heart County to honor those that have served our country.

On motion of Randy Roberson, vote unanimous, the Commission adopted a Medical Emergency Absentee Voting Policy for 2018.

STATE OF West Virginia, COUNTY OF Pendleton PROCLAMATION WHEREAS. the Purple Heart is the oldest decoration in present use and was initially created as the Badge of Military merit by General George Washington in 1782: and WHEREAS, the Purple Heart was the first American service award or decoration made available to the common soldier and is specifically awarded to any member of the United States Armed Services wounded or killed in combat with a declared enemy of the United States; and WHEREAS, the mission of the Military Order of Purple Heart, Chartered by an act of Congress, is to foster an environment of goodwill among the combat wounded veteran members and their families, promote patriotism, support legislative initiatives and most importantly make sure we never forget: and WHEREAS, Pendleton County residents have been engaged in every war against a declared enemy fought by the United States, including the war for the nation's independence; and WHEREAS, Pendleton County has a number of residents who have been awarded the Purple Heart Medal for wounds received in combat; and WHEREAS, Pendleton County recognizes the commitment and increasing sacrifices required of military families; and WHEREAS, Pendleton County pledges its ongoing commitment to and support for the men and women who so honorably serve our nation. Now THEREFORE BE IT PROCLAIMED, that the Pendleton County Commission hereby declares: Pendleton County as a Purple Heart County in the State of West Virginia ADOPTED this the 6th day of February, 2018.

EMERGENCY ABSENTEE VOTING POLICY WHEREAS, West Virginia Code 3-3-5c authorizes county commissions in West Virginia to adopt a policy extending emergency absentee voting procedures in their county; WHEREAS, it is the opinion of this Commission that the adoption of such a policy would benefit the citizens of Pendleton County; THE FOLLOWING POLICY IS HEREBY ADOPTED BY THIS COMMISSION: A person qualified to vote an absent voter's ballot, as defined by West Virginia Code 3-3-1, who is: (l) in a hospital or other duly licensed health care facility within a county adjacent to Pendleton County or within thirty-five miles of the county seat of Pendleton County, for medical treatment; or (2) in a nursing home within the county And is unable to vote in person on Election Day, may vote an emergency absent voter's ballot under the procedures set forth in West Virginia Code 3-3-5c. Dated this 6th day of February, 2018.

On motion of Randy Roberson, vote unanimous, the following applications for correction of assessment were approved: Rick Casto, Bethel District, $21.86 Rick Casto, Bethel District, $47.04 Rick Casto, Bethel District, $57.98

THE FOLLOWING APPOINTMENTS OF ADMINISTRATORS, EXECUTORS, ETC., DONE BY THE CLERK IN VACATION OF THE COMMISSION, WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND CONFIRMED.

The appointment of Donald Hedrick, Sheriff of Pendleton County, as Administrator of the Estate of James T. Mongold, deceased; Permitted to qualify without bond as being bonded as Sheriff of Pendleton County.

The appointment of Emily Church as Administratrix of the Estate of Melvin Ray Detty, deceased; Bond $20,000 with State Farm Insurance as Surety.

The appointment of Marla Zelene Harman as Fiduciary Commissioner in the Estate of Bonnie K. Elyard, deceased.

THE FOLLOWING SETTLEMENTS OF ACCOUNTS WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND ORDERED RECORDED AND FILED:

Judith K. Monard, Ancillary Administratrix of the Estate of James T. Monard, deceased; Waiver of Final Settlement

Melvin Rexrode and Johnny Rexrode, Co-Administrators of the Estate of Hazel Dorean Rexrode, deceased; Affidavit and Waiver of Final Settlement

Barbara Simmons, Administratrix of the Estate of Daniel Clinton Rexrode, deceased; Waiver of Final Settlement

Nadine M. Mitchell, Ancillary Administrator of the Estate of Edward A. Mitchell, deceased; Waiver of Final Settlement

Lisa Marie Bennett, Executrix of the Estate of Ida Stumbo, deceased; Report of Receipts, Disbursements and Distribution

ORDERED THAT COMMISSION DO ADJOURN UNTIL TUESDAY, FEBRUARY 20, 2018.

__________________________________________________

PRESIDENT

On motion of Randy Roberson, seconded by Carl Hevener, all commissioners voting in the affirmative, to adjourn regular session and convene as Board of Review and Equalization. No one appearing before the Board of Review and Equalization, it is continued until Monday, February 12, 2018. _______________________________

President